Fort Mill School District’s Flyer Guidelines for Approval
In most cases, the district’s board policy does not allow paper
flyers to be delivered home via a student. However, the school district
realizes parents want to be informed of events and programs within their
child’s school and throughout the school district. Additionally, there
are so many wonderful opportunities for families to take advantage of
within York County during the school year and throughout the summer
months.
The Fort Mill School District has therefore contracted with Peachjar,
a company that securely delivers electronic flyers to our parents and
makes those flyers available to our online community.
How does Peachjar benefit parents?
District approved flyers are delivered directly to parents by email
and will keep parents informed about upcoming school activities, school
newsletters/programs/events and community or youth
activities/programs/events.
When Peachjar is initially launched, parents will receive a welcome
email directly from Peachjar, which includes a username and password. To
ensure smooth delivery of this communication, please add
FMSDflyerINFO@peachjar.com to your email contacts. Parents may opt out
of receiving emails through Peachjar at any time and may also set the
timing as to when they would like to receive flyer information.
If an email is not received from Peachjar, that indicates the
district does not have an updated email address for you in PowerSchool,
our database system. You should contact your child’s school and ask them
to update your PowerSchool information.
Non-profit organizations and others — How do you get a flyer approved?
The Fort Mill School District allows approved flyers (in PDF format
only) from nonprofit (501c3) organizations (Boy Scouts, the YMCA, Girl
Scouts, Foundation for Fort Mill Schools, Girls on the Run, etc.) —
providing their material meets our standards and has been pre-approved
by the Superintendent’s Office.
We do not approve the distribution nor web publication of a flyer by a
for-profit organization even if that organization is offering something
“free” to our students. We also do not approve fundraising efforts from
nonprofit groups.
No commercial publications will be posted or distributed unless their
purpose is to further a school activity, such as graduation, class
pictures or class rings or to offer a pre-approved enrichment
opportunity to our students.
Schools, school support groups, and booster clubs can post and
distribute their flyers, newsletters and important information usually
at no cost. If a flyer describes an activity or event with a fee, both
of the following criteria must be met in order for the flyer to be
posted without charge.
- The activity/participation fee must be payable to the school, school district, or the school’s authorized parent group; AND,
- The activity must be conducted by school/district staff, students or by an authorized parent or parent group.
All organizations are subject to Peachjar’s service fee when they
post a flyer to promote/announce an activity or event with a
participation fee. This also happens when the flyer describes an event
that is held without charge for the purpose of enticing attendees to buy
products or services or to participate in a fee-based program or
activity. Peachjar charges outside organizations a fee for this service
that is typically much less than the cost they paid in the past to copy
and deliver flyers to schools.
**Please note: Effective September 1, 2017 Peachjar will begin limiting Community Free (Free-for-Free) flyer distribution to one posting every 30 days for up to 25 schools per organization.
Fort Mill School District Flyer Criteria
Most importantly the organization must be a non-profit (501c3) or hold a governmental educational nonprofit institution status. Additional criteria:
- Programs or events should be held within York County (an
exception can be made for summer camp programs within a 25 mile radius);
- Activities should benefit our students, help develop character, etc.;
- Programs or events should be youth-related or related to youth education;
- Flyers should not promote nor discourage religion;
- Flyers should not promote a political party, organization or viewpoint;
- Flyers should be nondenominational in nature;
- Flyers should not disrupt the educational process, violate the
rights of others, include material that is defamatory, invade the
privacy of others, infringe on a copyright, or be obscene, vulgar or
indecent.
The school district reserves the right to disallow a flyer
for posting if it feels it is not in the best interest of children and
their families.
What must appear on the flyer?
- The sponsoring organization’s full name;
- The sponsoring organization’s address;
- The sponsoring organization’s email address;
- The sponsoring organization’s telephone number;
- The sponsoring organization’s web address;
- The sponsoring organization’s primary contact person; and
- The sponsoring organization’s non-profit 501c3 status.
Sponsoring organizations — Now what?
Contact Peachjar for pricing and
discount information. Peachjar’s customer service can be reached by
calling 858-997-2117, or by visiting their website at www.peachjar.com. The Fort Mill School District does not collect or receive any portion of the fee charged by Peachjar.
To post a flyer, your organization will need to first register with Peachjar at www.peachjar.com.
Once a Peachjar account has been established, select the desired
school(s) and upload your flyer. Your flyer is then automatically
submitted to the district for approval. Once approved, your flyer is
delivered to parents and posted online. This means parents will
immediately see your flyer and be able to click through to any supplied
links contained within the document. Remember, only PDF formatted files
are accepted.
All requests from groups or individuals to make information about
not-for-profit activities or enrichment services available to Fort Mill
School District students through this website will be referred to
Peachjar.
Access to each school's Peachjar can be found on their homepage or by clicking on the following applicable link.